Billsiftby Atesen Software
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GUIDE · CHECKED 25 OCT 2026

Filter Xero bills by tracking category

Find unpaid bills for a branch, venue or department and read allocated totals.

Load unpaid bills

  1. Connect Xero and choose your organisation.
  2. Open Bills and choose Tracking category, then Tracking option. Unassigned finds bills with lines missing an option in that category.
  3. Add Supplier contains, Due from, Due to or Overdue only. Press Apply filters.
  4. Read the allocated totals and the split bill pills before ticking bills.
  5. Use Refresh after making changes in Xero.

How totals are allocated

A bill matches an option when any line carries that option. Allocated totals divide the remaining amount due by tax-inclusive line shares. Lines with no option in the chosen category go to Unassigned. The pay list and batch use the full amount due, including split bills.

Example: a bill has tax-inclusive line shares of 72 North, 36 South and 12 Unassigned. With 60 still due, allocated totals are 36, 18 and 6. Selecting North still selects the full 60 bill balance.

The batch payment and its Undo were checked on Xero’s Demo Company on 29 October 2026.

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What Billsift does

Unpaid bills filtered by tracking category with a total per option, a payment list to export, and one Xero batch payment for the bills you pick, with Undo for 30 days.

Who it is for: Bookkeepers and accounts payable teams on Xero who pay bills by branch, project or department (a tracking category).

Start free with XeroCompare plans

Filter and export free for 14 days; batch payments need the $19 7-day pass or $15 a month, excl. VAT/sales tax.

Three steps

  1. Sign in with Xero

    You sign in on Xero’s own page and choose the organisation. Billsift never sees your Xero password.

  2. Filter and tick the bills

    Filter by tracking option, supplier and due date, see the total per option, export the list or tick the bills to pay.

  3. Create one batch payment

    Choose the bank account, date and reference, then type PAY and the number of bills. Undo for 30 days.