Billsiftby Atesen Software
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GUIDE · CHECKED 25 OCT 2026

Export Xero bills to pay by department

Download a selected pay list as CSV or XLSX with full amounts and Xero links.

Download the selected bills

  1. On Bills, choose the department category and option. Add supplier or due dates as needed and press Apply filters.
  2. Tick the bills you want to include.
  3. Press Export CSV or Export XLSX. The browser downloads the pay list.
  4. Use Refresh and repeat the export if bills changed in Xero.

What is in the file

Supplier, bill number, reference, due date, full amount due, currency, tracking options and Xero bill link. The file includes full balances even when a bill spans several departments. Currencies remain labelled; they are never converted or combined.

A bill matches an option when any line carries that option. Allocated totals divide the remaining amount due by tax-inclusive line shares. Lines with no option in the chosen category go to Unassigned. The pay list and batch use the full amount due, including split bills.

Exports are included in the 14-day trial and paid plans. Exporting records no payment in Xero.

The batch payment and its Undo were checked on Xero’s Demo Company on 29 October 2026.

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What Billsift does

Unpaid bills filtered by tracking category with a total per option, a payment list to export, and one Xero batch payment for the bills you pick, with Undo for 30 days.

Who it is for: Bookkeepers and accounts payable teams on Xero who pay bills by branch, project or department (a tracking category).

Start free with XeroCompare plans

Filter and export free for 14 days; batch payments need the $19 7-day pass or $15 a month, excl. VAT/sales tax.

Three steps

  1. Sign in with Xero

    You sign in on Xero’s own page and choose the organisation. Billsift never sees your Xero password.

  2. Filter and tick the bills

    Filter by tracking option, supplier and due date, see the total per option, export the list or tick the bills to pay.

  3. Create one batch payment

    Choose the bank account, date and reference, then type PAY and the number of bills. Undo for 30 days.